Announcement: The Department of Contracts and Grants is excited to announce the launch of Cayuse Sponsored Projects (SP) training materials. Cayuse SP is slated to replace Kuali Coeus (KC) as the University-wide grants management pre-award and non-financial post-award system. Cayuse SP will integrate with several USC systems, including iStar, Trojan Learn, and Workday, allowing for a more streamlined and efficient connection between systems.
Cayuse SP offers a broad array of benefits for proposal preparers and approvers, including:
- Centralized Dashboards
- Smart Form Technology
- Streamlined Routing
- Simplified Approvals
- Modern Look and Feel
Preparing for the Transition
To prepare USC research faculty and staff for the transition to Cayuse SP, DCG is offering an introductory online course entitled “Preparing Proposals in Cayuse Sponsored Projects”. Hosted on the Trojan Learn platform, the course aims to walk users through the new Cayuse SP interface and assist users in creating, routing, and approving proposal records.
Additional Training Resources
In addition to the above online course, a series of videos and learning aides have been developed to assist in the forthcoming transition from Kuali Coeus to Cayuse SP. These training resources can be found at https://dcg.usc.edu/training-resources/ and consist of customized guides, routing workflows, user role descriptions, system enhancements, and regulatory system integrations.
Some of the detailed guides include:
- Reviewing Your Cayuse SP Profile
- Understanding the Cayuse SP Dashboard
- Creating a Proposal Record
- Routing a Proposal Record
- Certifying a Proposal Record (PIs/Co-PIs)
- Approving a Proposal Record (School Approvers)
Research Administrators are also encouraged to review the below Cayuse SP Crosswalk video to better understand some of the key translational elements between Kuali Coeus and Cayuse SP as we prepare for implementation of the new system.
(Click HERE to View)
- Introduction: 0:00-0:50
- Terminology Differences 0:50-2:10
- Project Titles 2:11-3:34
- Proposal Form Differences 3:34- 4:20
- Proposal Attachments 4:20-5:10
- Lead Unit and Association 5:10-5:39
- Multi School/PI Project Breakdown 5:39-6:54
- Compliance Integrations 6:54-7:42
- Proposal Routing Differences 7:42-8:23
- Conclusion: 8:24-8:40
Please Note: There may be additional updates and/or changes to the Cayuse SP interface/proposal record sections not included in the above video.
Additional sections of the Cayuse SP Training and Resources webpage are currently being developed. DCG will be communicating additional resources and implementation updates so be sure to keep an eye out for these important communications. All additional and future training videos, resources and implementation updates will be announced on our DCG NewsFlash page.
Questions? For any questions related to the forthcoming implementation of Cayuse SP, please click here to submit your question to the Department of Contracts and Grants training team.