Announcement: The Department of Defense (DOD) has issued a notice regarding Frequently Asked Questions for DOD Research Proposers and Awardees Impacted by the Novel Coronavirus (COVID-19). Please review the below summary:
Extension of Due Dates
The DOD will allow grantees to delay submission of financial, performance and other reports on currently-active award accounts up to three months beyond the normal due date.
Reimbursement of Costs Due to Travel Cancelled Because of COVID-19
The DOD will allow nonrefundable travel expenses incurred for travel canceled due to COVID-19 to be charged to active awards. Grantees must follow applicable institution policy on allowable expenses for travel.
Charging Salaries and Benefits to Currently-Active Awards for Personnel Who Would Normally be Paid Out of the Award
DOD will allow recipients to continue to charge salaries and benefits to currently-active awards consistent with the recipients’ policy of paying salaries (under unexpected or extraordinary circumstances) from all funding sources, federal and non-federal. DOD components may allow other costs to be charged to federal awards necessary to continue work on a project even if in a period where primary research activities are limited or curtailed. To the maximum extent practicable, recipients will be expected to invoke or institute any and all reasonable mitigation actions and practices to lessen the cost to the government during the crisis period. Such actions may be part of an existing program created by the recipient or may be created to respond to this crisis. Appropriate records and cost documentation must continue to be updated and maintained.
No-Cost Extensions on Active Awards
It is DOD policy that no-cost extensions must be supported in all possible cases. However, please be aware that funding expiration statutes may prohibit extensions. Please contact the DOD grants manager for award-specific guidance.
Questions? If you have any questions, please contact the Contracts and Grants Officer assigned to your unit.